Office Manager in Juneau, AK

Job Details

  • Date Posted: December 18, 2022
  • Location: Juneau, Alaska
  • Salary: $23 - $28 / hour
  • Housing Offered: No
  • Experience: Some experience required

Company Contact

  • Juneau, Alaska
  • $23 - $28 / hour

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Supervise administrative staff, including money counting personnel, reservations staff, and guest shuttle drivers.
  • Oversee daily office operations are being completed, including but not limited to: money counting and daily sales reports, maintaining petty cash and division’s check book register, issuing crew per diem, uniform inventory, distributing passenger manifest, creating shuttle driving schedules, etc.
  • Assist with collection of credit card receipts and coding
  • Assure all company invoices are coded and submitted in timely manner
  • Create and submit purchase orders
  • Create and maintain department budget. Report budget overages to corporate office.
  • Manage office supplies, inventory and place orders as necessary.
  • Perform receptionist duties: greet visitors and answer and direct phone calls on multi-line handset.
  • Assist with coordinating crew travel and accommodations
  • Assure all coding and accounting is submitted in a timely manner
  • Maintain a training manual for department’s personnel
  • Set independent sales goals initiatives and implement training
  • Maintain vehicle log

MINIMUM QUALIFICATIONS

  • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, among other tasks
  • Knowledge of Fare Harbor, Clover, Expensify, Stampli and Sage preferred
  • Must be proficient in Microsoft Office products
  • Organization and ability to multitask to complete a wide variety of tasks
  • Strong interpersonal skills
  • Attention to detail to ensure tasks are completed thoroughly and correctly
  • Valid driver’s license required
  • Associates degree in a related field or equivalent 3 years’ experience in related business
  • Bookkeeping and money counting experience
  • Must be willing/able to drive a 12 passenger van

TRAITS AND CHARACTERISTICS

  • Positive, personable and professional demeanor
  • Strong record of being organized, dependable and punctual

BENEFITS

This is a year-round, full-time position with health care benefits, sick leave, accrued paid time off, and 401K matching