Camp Administrative Coordinator

Job Details

  • Date Posted: November 7, 2023
  • Location: Cupertino, California
  • Company: Camp Via West
  • Salary: $27 - $32 an hour

Company Contact

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  • Cupertino, California
  • $27 - $32 an hour

Camp Via West

AbilityPath is hiring a Camp Administrative Coordinator to join our Team!

The Camp Administrative Coordinator plays a critical role in ensuring a positive enrollment experience for campers and their families. The Camp Administrative Coordinator provides excellent customer service to campers and families and provides administrative support to the camp team


We are a non-profit organization that provides a variety of programs and a lifespan of services for individuals with disabilities. Our mission to accept, respect, and include people of all abilities extends to every member of our community. We are committed to the lifelong process of diversity, equity and inclusion (DEI) learning and application to build a more inclusive culture, where everyone plays a role in advancing DEI. We will always have work to do, and we look forward to doing it TOGETHER!


At AbilityPath, we support a well-rounded career experience with a focus on career development, collaboration, employee wellness, and employee recognition, including the below benefits and opportunities for staff:

  • Up to 4 weeks of PTO*
  • 10 paid holidays*
  • Comprehensive and affordable medical, dental, and vision benefits upon hire*
  • 401(k) plan with employer match
  • Performance bonuses
  • Educational reimbursement benefit with ongoing professional development and growth opportunities
  • Full-time staff only


  • Passion for the mission
  • Interest in working with children with intellectual and developmental disabilities
  • Teamwork and collaboration
  • Effective and open communication, thoughtfulness, and ability to adapt
  • Shared commitment to DEI Learning and Application

We strongly encourage BIPOC, LGBTQ+, disabled, and any multiply marginalized people to apply. AbilityPath works collaboratively to recruit and retain
diversity among our staff teams.


  • Act as point person for campers and their families and provide excellent customer service.
  • Process camper enrollments and guide families through the registration process.
  • Ensure camper profiles are complete and all camper paperwork has been submitted.
  • Liaise with the regional centers to ensure POS documentation is in place.
  • Utilize the camp software on a day to day basis to ensure a seamless process for camper families and staff. Including task such as: registering/enrolling campers, email communications, task assignments to other team members and providing data and statistics to the marketing and fund development team.
  • Support the check-in process and manage camper attendance; prepare attendance reports for the finance department.
  • Provide administrative support to the Camp Director and camp team as needed.
  • Assist in the coordination of special events as needed.
  • Be available for weekend check-in as needed during the summer season.
  • Other duties as assigned.


In our approach to inclusive hiring, we recognize that job qualifications within hiring policies have been used to exclude candidates from marginalized backgrounds. Below is a list of Education and Work Experience that would be helpful to have in this role, however, we encourage you to apply even if you may not meet all of the listed qualifications, as any combination of lived and learned education and experience can make you a successful candidate.

  • At least 18 years of age;
  • High school or college degree preferred
  • Previous experience working with individuals with intellectual/developmental disabilities preferred but not required
  • Previous experience working in a related field


  • Valid California Driver’s License/ID
  • Clean Driving Record (if applicable)
  • Proof of negative TB test results
  • Proof of TDAP
  • Verification of occupational physical clearance
  • Complete a criminal fingerprint clearance
  • 18 years of age or job permit clearance


Employees have the opportunity to share access needs during the interview process, upon hire, and ongoing throughout their employment. AbilityPath recognizes that each person has unique access needs and we are committed to an ongoing evaluation process to make our organization more accessible to meet the needs of our team members.

  • Ability to sit and keyboard
  • Ability to lift at least 20 lbs.


AbilityPath is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Our policy prohibits unlawful discrimination on the basis of race, religion (including religious dress and grooming practices), color, national origin, gender identity, gender expression, ancestry (including language-use restrictions and possession of a driver’s license), citizenship, physical or mental disability, genetic characteristics, genetic information, marital status, domestic partner status, family care status, sex (including pregnancy, childbirth, or related medical conditions), age, sexual orientation, legally protected medical condition, military or veteran status, or other consideration made unlawful by applicable federal, state, or local laws. AbilityPath will not tolerate any unlawful discrimination against, harassment of, or disrespectful or unprofessional conduct toward an employee based upon any of the protected characteristics listed above or based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.

Via Services is now affiliated with AbilityPath, thriving together to provide a lifetime of opportunities for individuals with developmental disabilities. Learn more at